Studio & Pole Hire
Terms & Conditions.
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PRICES FOR ONE OFF HIRE
To rent our space, we charge a standard $100 per hour fee along with a $250 refundable bond. Please note that these fees are subject to change without notice. Additionally, if extra overtime is required, further charges may apply to cover any additional costs incurred during the rental.
CANCELLATION POLICIES
· 7 days or more no charge incurred
· 48 hours leading up to 7 days before, half payment required
· Less than 48 hours notice full payment taken
If a hiring is double booked or needs to be cancelled, you will be contacted immediately and offered an alternative day or any hire fee previously paid for the cancelled hiring shall be reimbursed to the Hirer. Should Phoenix Pole Studios for any reason beyond its control be unable to fulfill its commitments, it will not be liable for damages or compensation, ie. Travel costs, hotel, etc.
ROOM RESTRICTIONS
Access to and use of the hired space shall be strictly restricted to the hired space and to the hours agreed by email (i.e. the Hirer should not have access prior to or after the stated time) and the Hirer shall be liable to pay such additional fees as Phoenix Pole Studios may prescribe if the hired space is used by the Hirer outside the agreed times.
COPYRIGHT
No copyright work shall be performed without the license of the owner of the copyright and the payment of any appropriate fee. The Hirer shall indemnify Phoenix Pole Studios against any infringement of copyright which may occur during the hiring.
LICENSES
The Hirer shall not use the hired space for any purpose for which a license is necessary (e.g. sale of alcohol) unless such a license is in force in respect of the premises. The Hirer shall strictly observe the conditions of any license granted in respect of the hired space and the Hirer shall be deemed to have notice of any condition attached thereto. The hirer shall be responsible for the observance of all regulations appertaining to the premises stipulated by the State of NSW Licensee Agreement.
PERSONAL SALES
The hired space shall not be used for the sale or display of goods and services, or for any public entertainment, without the prior written approval of Phoenix Pole Studios.
FOOD & DRINK
The Consumption of food and drink is permitted in the reception area only and NOT the Dance Studio.
SMOKING
A no smoking policy is in force within Phoenix Pole Studios and this includes Vapes.
VIDEO/FILM/PHOTOGRAPHY
We would appreciate you tagging, hash tag or crediting our Dance and aerial arts Studio.
INSURANCE
The Hirer must ensure they have public liability insurance $10 million, including any teachers they send to the dance studios. You must produce proof upon request.
HEALTH & SAFETY
The Hirer is responsible for the Health and Safety of all persons using the hired space. The Hirer must therefore ensure, prior to the hiring that the hired space and all access and egress thereto is suitable for the proposed use by the Hirer and are safe for persons using the premises. The Hirer must, prior to the hiring, be fully aware of the fire precautions procedure in existence for the hired space, including identifying the fire doors and emergency means of escape from the premises. In addition, An Evacuation Drill document is on the studio wall, adhered to and to also record members present at the Hirers booking. This practice will enable accountability for all members of the hired booking in the event of an emergency evacuation.
CHILDREN
Phoenix Pole Studios accepts no responsibility for children on its premises, any children permitted to enter the building in connection with a room hire must be accompanied by a responsible adult.
STUDIO EQUIPMENT
The hire of premises can include the use of Phoenix Pole Studios equipment within the premises including poles, aerial rig and music system/s, but excluding Lyra's, silks and all other equipment including yoga mats, gymnastic mats, yoga blocks, gymnastic rings , resistant bands etc.. No such equipment shall be hired out without the written approval of the Director who may specify conditions and charge such fees in respect of such use as she sees fit.
PERSONAL EQUIPMENT
No bolts, nails, tacks pins or other like objects shall be driven into any part of the hired premises nor shall any placards or other articles be affixed thereto. Any exhibits used must be free standing and not attached to any part of the building or furnishings by any means unless permission is given by the Director. The Hirer shall ensure that all scenery draperies used in Phoenix Pole Studios are treated with fire-resisting solution that will not constitute a fire risk to the Studio.
ELECTRICAL EQUIPMENT
Hirers are responsible for ensuring that all electrical equipment brought to the premises meets the current Australian safety standards.
HIRED EQUIPMENT
The arrangements of chairs, tables and displays will be discussed with the Hirer and every effort will be made to recognise the Hirers requirements. Unless a particular room setting is specified, the room will be prepared in the usual way for a similar function. It may not be possible to reset the room or make major changes at short notice.
DAMAGES
The Hirer shall be liable for all damage howsoever and by whomever caused to the premises arising out of the hiring and shall indemnify Phoenix Pole Studios against all loss, damage and expense, whether direct or indirect, arising there from. CCTV is present and recording.
(a) The Hirer shall be liable for and shall indemnify Phoenix Pole Studios against any expenses, liability, loss claim or proceedings whatsoever arising under statute or of common law in respects of personal injury to or death of any person whomsoever or damage to any property real or personal arising directly or indirectly from the hire of the space.
(b) The Hirer is required to be insured against its legal liabilities to third parties, for both personal injury and property damage, including damage to the occupied space. Such insurance should be effected with a reputable Insurance Company and have a limit of indemnity of at least $20,0000.00 for any accident. When so required the Hirer must furnish evidence that such insurance is in force and produce the Insurance Policy. The Hirer, during the period of the hire, shall take all reasonable steps to ensure that no noise nuisance is created, respecting other users of Phoenix Pole Studios.
PERSONAL LOSS/DAMAGES
Phoenix Pole Studios will not under any circumstance accept responsibility or liability in respect of any damage to or loss of any goods, articles or property of any kind brought into or left at the premises either by the Hirer for his/her purpose or by any other persons.
PARKING
The Hirer shall ensure that any vehicles connected with the hire which are parked on Phoenix Pole Studios site shall be arranged so as to ensure entry for emergency vehicles at all times. There are limited parking spaces in the daytime; plenty of spaces available in the evening from 5pm on wards.
ENTRY TO BUILDING
If the Hirer is provided with a key or other piece of information as part of our internal security procedures you must treat such information as confidential and you must not disclose it to any third party.
CLEANLINESS
The Hirer shall at the expiration of the hire, leave the premises in a clean and orderly state. Hirers should note that we have no provision for the disposal of babies’ nappies/wipes and we request that the hirers arrange for their own disposal. The disposal of refuse bags containing function waste is the responsibility of the Hirer. If the Hirer fails to leave the area clean and tidy after use, the cost of additional cleaning will be charged to the Hirer.
SUBLETTING
The hirer shall not sub-let or assign the hired space or any part thereof. Should she/he do or attempt to so do the Hire Agreement shall be cancelled and all fees paid forfeited. This agreement may be determined at any time by either party giving to the other notice which is in all circumstances of reasonable length of time.
DISCO LIGHTS
We have coloured led lights at Phoenix Pole Studios so if you suffer with epilepsy or are sensitive to strobe or flashing lights, please ask for them to be turned off or speak directly to your instructor or a member of staff present